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In my last entry, I discussed one method to Extract a Non-Sequential Range of Pages from a PDF.

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One of my bosses always told us that our customers are smarter than we are.

I was reminded of this recently when I received this note from James Strupp of the Federal Office of the Public Defender:

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A far easier and more direct way to do this, in my view, is to create a new PDF from 'multiple files', even if you are just extracting pages from one file.

UnRarX is a simple freeware utility for expanding.rar archive files and restoring corrupted archives with.par and.par2 files. The Mac OS no longer includes software for unpacking.rar files, so. Nov 01, 2010  After either Unarchiver or UnRarX has been run, it will now be associated with.rar archives on your Mac, allowing you to just double-click on any rar file to extract it in the future. You can also just open the rar file and explore the archive without uncompressing it. Unrar is a really useful command line utility for extracting rar files. On Mac OSX there are a couple of gui applications that will allow you to extract rar files such as unrarX. However if you want to extract a lot of rar files in multiple parts quickly, the unrar command line tool is the best way to do it.

Doh! That’s a great idea! Jame even sent along his detailed instructions. I’ve added some screen captures and additional detail of my own.

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Read on to learn about this alternate method to extract pages.

Restating the Problem

For those of you who didn’t see my previous article, Acrobat does not offer a way to extract a non-sequential range of pages from the Pages Panel. I presented a workaround which required dragging and dropping to a new PDF.

James Strupp’s elegant solution works perfectly if you review your document(s) first and write down the pages you wish to extract. Since this method makes use of the Create function, you could extract pages from several PDFs and then create a new PDF.

Extracting a Non-Sequential Range of Pages from a PDF using the Combine Feature

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1. Review the PDF(s) from which you want to extract pages and note down the pages you wish to extract.
2. Choose File —>Create PDF—> From Multiple files.
   Or click on the Create PDF button and choose From Multiple Files

   Note: You could also use the Combine Files option. For this application, they are functionally equivalent.

3. The Create PDF window opens:

   
   

4. Locate the file (or files) that you want to extract pages from. Click the Add Files button.
5. Select the file from which you want to extract the pages in the list. Click the Choose Pages button (or right-click on the file and pick Choose Pages).
6. The Preview and Select Page Range window opens:

   
   Here you can enter individual page numbers, page ranges, or both,each separated by commas, in any sequential order you choose.

   Click the 'pages' radio button, and enter your pages or ranges in the following field.

   Example: 3, 5, 1, 8, 10, 12-21.

   Repeat for all documents in the list.

   Click OK.

7. Click Next.
8. The Combine Files window opens:

   
   Choose Merge into single PDF. Click Create.

9. The files are combined:

   Click the Save button.

That’s it!

Combining Non-Sequential Files from Word, Excel, PowerPoint, etc. to PDF

Acrobat allows you to select and preview pages from non-PDF files and convert them to PDF in the same process. This can come in really handy for creating closing binders.

For example, let’s say you have a 30-page contract. You want to combine the first 29 pages from the original Word file with the signatory page from the PDF that was returned.

Follow Steps 1-3 above. When you get to Step 4, select All Files in the Add files window:

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Making this change allows you to select non-PDF documents.

If you are using Office 2003 or greater on Windows (sorry Mac users), you can even preview and select pages from non-PDF documents including Word, Excel and PowerPoint:

For example, in the Word file above, I chose pages 1-29 of the contract. Acrobat will then convert just the first 29 pages of the document.

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